Reagent and calibrator tracking, rapid-expiry management, QC material consumption, and automated cost-per-test calculation — built specifically for hospital labs and diagnostic centres.
| Reagent | Lots open | Post-open expiry | Status |
|---|---|---|---|
| Troponin I kit | 2 | 3 days | Critical |
| HbA1c reagent | 1 | 8 days | Near expiry |
| CBC reagent pack | 1 | 22 days | Active |
| Lipid panel kit | 1 | 31 days | Active |
Short post-opening expiry, lot-level QC tracking, and per-test cost accounting make lab inventory a specialised problem. HISx solves it with lab-specific workflows.
A reagent kit with a printed expiry of December 2025 may be unusable after 7 days of opening. Standard inventory systems tracking only manufacturer expiry allow expired-post-opening reagents to remain in use, risking result accuracy and accreditation status.
Without tracking consumption per test run — including QC and calibration runs that consume reagent without generating revenue — lab managers cannot calculate the true cost of running each investigation.
QC material and calibrator consumption mixed with patient test consumption makes it impossible to calculate accurate patient-test reagent costs or present true utilisation data for accreditation reviews.
HISx tracks laboratory reagents at the lot level with two separate expiry windows — manufacturer expiry and post-opening stability. When a kit is opened, the post-opening clock starts. The system alerts lab staff before post-opening expiry is reached.
| Reagent | Lot | Mfr. expiry | Post-open | |
|---|---|---|---|---|
| Troponin I | L-091 | Dec 2025 | 3 days | Alert |
| HbA1c | L-088 | Nov 2025 | 8 days | Warn |
| Creatinine | L-094 | Jan 2026 | 28 days | OK |
Cost-per-test reporting in HISx calculates the actual reagent cost incurred per patient investigation — factoring in QC runs and calibration events that consume reagent without generating patient revenue, giving lab managers an accurate cost baseline for every test in the panel.
Purpose-built for the lab environment — not a general inventory system retrofitted with lab fields.
Quality control materials tracked as a separate inventory category. QC consumption posted per QC run and linked to the analyser and test panel — enabling accurate QC cost allocation and consumption trend analysis.
Short-expiry reagents flagged at configurable thresholds — both manufacturer and post-opening expiry monitored independently. Alerts triggered before expiry, not discovered after.
Minimum, reorder, and maximum levels set per reagent. Automated purchase request generated when stock drops to reorder level — factoring in supplier lead times for lab reagent vendors.
Analyser and test-panel utilisation reports identify reagent wastage, under-utilised instruments, and high-overhead test panels. Supports procurement negotiations and instrument lease renegotiation with data.
Every reagent receipt, consumption, QC run, and disposal logged with lot number, expiry date, and user. NABL, CAP, and NABH accreditation documentation generated without manual compilation.
Structured lab inventory and cost-per-test data available for BI dashboards and analytics platforms via API. Cross-period trend analysis, budget vs actual reagent cost, and test volume forecasting.
From the bench technician registering an opened kit to the lab director reviewing cost-per-test trends — each role gets the right view.
Registers reagent kits on opening, scans lot numbers, records QC runs and consumption, gets near-expiry alerts on the active reagent dashboard before starting a run.
Monitors reagent expiry across all analysers, reviews QC consumption trends, manages accreditation documentation, and approves write-offs for expired or contaminated lots.
Cost-per-test reports by investigation type, reagent utilisation efficiency, budget vs actual reagent spend, and lot-level procurement cost analysis — all without manual compilation.
Book a 30-minute demo — walk through reagent lot tracking, post-opening expiry management, and cost-per-test calculation for your test panel.