Built for government & public hospitals

Government hospital pharmacy — audit-ready from day one

Complete procurement audit trail, free medicine scheme tracking alongside paid pharmacy, NDPS narcotics compliance, ward indent accountability, and medical equipment management — built for the accountability requirements of public healthcare institutions.

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Free medicine scheme utilisation — current quarter
Jan Aushadhi items
842
Unique items dispensed free
Free units dispensed
24,180
This quarter · all patients
Scheme stock value
₹ 18.4 L
Current free stock holding
Scheme utilisation
91%
vs state health dept target
Government-specific
Full audit trail
Every PO decision documented
Free + paid
Separate scheme tracking
CAG-ready
On-demand audit reports
Built on  ERPNext / Frappe
Built for your challenges

Three accountability problems unique to government hospitals

Government hospital procurement operates under strict oversight — every purchase decision must be documented, every free medicine unit must be accounted for, and every ward consumption must be reconciled. Manual systems cannot keep up.

Procurement audit failures — no digital trail for approval decisions

When procurement approvals happen verbally or by paper signature, a CAG audit or state health department review cannot trace who approved what, when, and against which sanctioned rates. Audit findings from missing documentation are avoidable.

Free medicine scheme stock mixed with paid stock — utilisation reports inaccurate

When free medicine scheme stock is stored alongside paid pharmacy stock without system separation, utilisation reports submitted to the state health department are estimates. Reconciliation is impossible without item-level tracking.

Ward consumption unaccounted — excess issued, nobody responsible

Without digital ward indents with approved quantities and patient-level reconciliation, excess medicines issued to wards are never recovered or written off formally. Unexplained stock losses accumulate until a physical count reveals the scale of the problem.

Procurement audit trail

Every procurement decision documented — approval, rate, vendor, and quantity — permanently

HISx creates a complete and tamper-proof audit trail for every purchase from the initial requisition through vendor selection, approval, order, and receipt. No oral approvals, no undocumented rate deviations.

  • Digital approval at every stage — PR, PO, GRN — with user, timestamp, and digital signature permanently logged
  • Rate contract enforcement — procurement above contracted rates blocked without documented approval and reason
  • CAG and audit committee reports generated on demand — no manual compilation from paper files
  • Vendor performance tracking — delivery adherence, quality rejections, and rate compliance across all purchase orders
Procurement automation guide
Procurement audit trail — Purchase Order #PO-2025-0441
PR raised — Store keeper, Pharmacy deptLogged
HOD approved — Dr. S. Kulkarni, 14 Jan 09:42Signed
PO raised — M/s Apex Pharma, contracted rate appliedLogged
GRN processed — partial delivery, 80% receivedLogged
Balance GRN pending — outstanding tracked on POOpen
Full trail available for CAG audit, RTI requests, and departmental inquiries. Cannot be altered post-approval.
All capabilities

Built for public healthcare accountability

Tendering & rate contract management

Rate contracts from state tendering processes loaded into HISx — applied automatically at PO generation. Procurement above contracted rates blocked and flagged. Full rate deviation audit log for Vigilance Committees.

NDPS & narcotics compliance

System-enforced double-signature for NDPS drugs. Automated narcotics register. Schedule H and NDPS compliance reports for drug inspector visits. All dispensing traceable to patient and prescribing officer.

Ward indent accountability

Digital ward indents within sanctioned limits. Dispensing linked to patient admission numbers. Weekly reconciliation of bulk ward consumption vs patient-wise consumption. Excess consumption investigation workflow.

Medical equipment & AMC

Asset register with full equipment lifecycle — procurement to disposal. AMC/CMC contracts tracked with renewal alerts. Breakdown and preventive maintenance records for NABH and state health department requirements.

Drug utilisation reporting

Drug utilisation reports for state health department submissions — by item, department, patient category, and time period. Free medicine scheme utilisation, NDPS consumption, and high-value drug reports on demand.

Inventory & expiry management

Batch and expiry tracking for all medicines with FEFO enforcement. Physical stock audit workflows. As-on-Date reporting for inspection visits. Expiry write-off with approval workflow and documented justification.

Common questions

Frequently asked questions

HISx provides a complete and tamper-proof procurement audit trail covering every purchase request, approval decision, purchase order, goods receipt, and payment — with user attribution, timestamps, and digital signatures at each stage. Every deviation from approved rates, quantities, or vendor lists is flagged and recorded. This documentation is available on demand for audit committees, state health department reviews, CAG audits, and departmental inquiries.
Yes. HISx manages free medicine scheme stock and paid pharmacy stock within the same system as separate inventory categories. Free medicines received under government schemes are tracked with separate GRNs, distribution records, and consumption reports. Patient dispensing under each category is recorded and reported separately, enabling accurate scheme utilisation reports for state health department submissions.
Yes. HISx supports the government hospital procurement cycle including rate contracts finalised through tender processes. Approved rate contracts are loaded into the system and applied automatically at purchase order generation — preventing procurement above contracted rates. Deviations from contracted rates require documented approval and are logged for audit purposes.
HISx ward indent controls enforce accountability at every stage — wards raise digital indents within authorised limits, pharmacy reviews and validates against approved indent quantities, and dispensing is linked to patient admission records. Bulk ward consumption is reconciled against patient-wise consumption weekly. Any excess consumption or unexplained variance triggers a documented investigation workflow before write-off approval.
Yes. HISx generates drug utilisation reports covering consumption by item, department, patient category, and time period — formatted for state health department reporting requirements. Free medicine scheme utilisation, NDPS consumption, and high-value drug usage reports are available on demand. Procurement performance reports covering vendor adherence to rate contracts and delivery schedules are also available for department reviews.

See HISx in a government hospital context

Book a 30-minute demo focused on procurement audit trail, free medicine scheme tracking, and NDPS compliance for your facility type.

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