Built for multi-specialty hospitals

Hospital inventory management — from central store to every ward

One platform covering procurement, FEFO pharmacy dispensing, ward stock transfers, NDPS narcotics compliance, lab reagents, and asset AMC — for hospitals managing complex multi-department inventory across ICU, OT, and outpatient.

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Stock flow — central pharmacy to wards

Central store

Source inventory

ICU / OT

Critical care

Wards

General & specialty

Lab

Reagents

Every transfer tracked · batch-level · real-time stock across all locations

Built for your challenges

Three inventory problems specific to multi-specialty hospitals

A 200-bed multi-specialty hospital is not a large pharmacy — it is a network of departments, each with its own consumption patterns, stock requirements, and regulatory obligations.

No unified view — ICU, OT, and pharmacy each run their own stock

Without a connected system, ward stock is managed on paper or personal spreadsheets. The central pharmacy doesn't know what's consumed in ICU until a weekly count reveals the gap.

Expired drugs found in ward stock — FEFO not enforced department-by-department

FEFO failure is most common not in the central pharmacy but in ward satellite stocks — where informal stock rotation means older batches sit while newer batches are used first.

NDPS register maintained manually — double-signature not enforced under pressure

In a busy ICU or post-op recovery, the double-signature requirement for NDPS drugs is skipped under time pressure and backdated later. Without system enforcement, the audit risk is constant.

Ward stock management

Every ward gets what it needs — tracked from indent to consumption

HISx manages stock at the ward level through a digital indent workflow. Ward staff raise indents from their mobile or desktop; pharmacy fulfils and dispatches; stock balances update at both ends automatically.

Digital ward indents with approval workflow — no paper indent forms, no phone calls to pharmacy
Separate stock balances per ward, per satellite pharmacy, and central store — all visible in one dashboard
Ward consumption tracked by patient or by bulk issue — cost allocated per department accurately
Unconsumed ward stock returned to central pharmacy through validated return workflow

Ward & floor stock control guide

Ward indent → central pharmacy dispatch

ICU raises indent — Morphine 10mg × 10, Fentanyl × 5Digital

Pharmacist reviews indent — NDPS items flaggedReviewed

Double-signature completed for NDPS itemsCompliant

Stock dispatched — batch B-031, expiry Jun 2025Dispatched

ICU stock balance updated · narcotics register postedAuto

Full module coverage

Every function a multi-specialty hospital needs — one platform

No separate system for lab reagents. No standalone asset tracker. No paper narcotics register. HISx covers the complete hospital from the vendor to the ward to the billing counter.

Procurement & vendor management

Multi-level approval PR → PO → GRN workflow with vendor rate contracts, partial GRN processing, and automated reorder triggers for all hospital consumables.

Pharmacy & FEFO dispensing

FEFO-enforced dispensing at every counter including ward satellite pharmacies. Real-time stock for doctors and nurses. CPOE integration for prescription-to-dispensing automation.

Narcotics & Schedule H compliance

System-enforced double-signature for NDPS drugs. Automated narcotics register. Schedule H and H1 compliance reports on demand. Strict role-based access control for controlled substances.

Inventory & barcode traceability

Batch and expiry tracking across all hospital locations. Barcode scanning at GRN, dispensing, and transfers. As-on-Date retrospective reporting for audits and insurance claims.

CPOE billing & revenue

Automatic patient billing at point of dispensing. Day-end reconciliation with shift handover. Discount matrix for staff, corporate, and BPL patients. Partial consumption billing.

Lab inventory & reagents

Reagent lot tracking with post-opening expiry management. QC consumption tracked separately. Cost-per-test calculation. NABL and NABH audit-ready logs.

Who uses HISx in a hospital

Every department, the right view

From the store keeper doing morning GRN to the medical superintendent reviewing monthly drug expenditure — HISx gives each role what they need without access to what they don't.

Pharmacist & store keeper

Processes GRNs with batch scanning, dispenses with FEFO, handles ward indents, manages returns, and gets near-expiry alerts before drugs expire — all in one screen.

Pharmacy manager

Monitors reorder levels, approves high-value indents, reviews NDPS compliance reports, manages vendor rate contracts, and tracks department-wise consumption trends.

Medical superintendent & CFO

Drug expenditure by department, inventory valuation, procurement savings from rate contracts, NDPS audit readiness, and asset depreciation — without extracting data from multiple systems.

Common questions

Frequently asked questions

What does hospital inventory management software cover for a multi-specialty hospital?

Hospital inventory management software for a multi-specialty hospital covers the complete supply chain from purchase orders with suppliers through to dispensing at patient bedsides across all wards, OTs, and ICUs. A comprehensive system handles procurement with multi-level approvals, FEFO-enforced pharmacy dispensing, ward stock transfers with indent controls, batch and expiry tracking, Schedule H/H1/NDPS narcotics compliance, CPOE-integrated patient billing, lab reagent tracking, and medical equipment maintenance — all within one platform.

How does HISx manage ward stock transfers in a multi-specialty hospital?

HISx manages ward stock transfers through a digital indent workflow — the ward nurse or in-charge raises a stock indent from the central pharmacy or store, which is reviewed, approved, and fulfilled by the pharmacy team. Each transfer is recorded with the receiving ward, items, quantities, batch numbers, and expiry dates. Stock balances update automatically at both the issuing and receiving locations, and ward consumption is tracked separately from central pharmacy stock for accurate cost allocation per department.

Does HISx support multiple stores and pharmacies within one hospital?

Yes. HISx supports multiple storage locations within a single hospital — the central pharmacy, satellite pharmacies in OT/ICU/emergency, and general stores — all managed within one system. Each location maintains its own stock balances, reorder levels, and access controls while sharing the same formulary, vendor list, and reporting structure.

How does HISx handle NDPS narcotics compliance for hospital pharmacies?

HISx enforces NDPS compliance at the system level. Every dispensing of a narcotic drug requires two authorised users to independently verify and complete the transaction — the double-signature requirement cannot be bypassed. The narcotics register is maintained automatically with every transaction. Schedule H, H1, and NDPS compliance reports are generated on demand for drug inspector visits without manual compilation.

Can HISx integrate with hospital CPOE and HIS systems?

Yes. HISx is built on the ERPNext/Frappe API-first framework and integrates with CPOE, HIS, LIMS, and accounting systems. When a doctor raises a prescription in the CPOE system, it flows to HISx for stock reservation, dispensing, and automatic patient billing — without manual re-entry at any stage.